AOP Health is the European pioneer for integrated therapies for rare diseases and in critical care. To enhance our team in Vienna we are looking for an Assistant Legal Affairs (part-time 20h/week) (f/m/d).
We are seeking a detail-oriented and experienced Legal Assistant to join our HQ Legal Team. The ideal candidate will have prior experience in a law firm and will assist with legal documentation, contract management, and administrative tasks. This role requires excellent organizational skills, attention to detail, and the ability to work efficiently in a fast-paced corporate environment.
What Your Day To Day Will Look Like
- Act as a central point of coordination and administrative support for the legal team
- Organize meetings, calls and other department events
- Prepare agendas, take minutes, and coordinate follow-up actions for meetings
- Manage calendars, expense reports, and travel arrangements
- Assist with regulatory filings, legal correspondence and document management.
- Monitor contract lifecycles, renewals, and compliance deadlines
- Coordinate communication with external legal counsel and internal stakeholders
- Ensure compliance with corporate legal policies
- Provide administrative control of SharePoint and Microsoft Teams activities
- Make sure the office runs smoothly, and manage interactions with confidentiality and discretion
Your Qualifications and Experience
- Completed commercial education, HAK or higher school (HBLA, HLW, etc.)
- At least 3 years of professional experience as a legal assistant in a law firm setting
- Strong knowledge of legal terminology, procedures, and documentation.
- Proficiency in Microsoft Office 365 and SharePoint Excellent organizational and time-management skills
- Strong attention to detail and accuracy
- Ability to handle confidential information with discretion
- Strong written and verbal communication skills in English and German
- Proactive work style, team-oriented and resilient
- Self-starter, passionate about your work and contributing to our team's success
Our Offer
- Open corporate culture with the opportunity to bring in your own ideas
- Great opportunities for personal and professional development
- Attractive work environment with excellent career opportunities and flat hierarchies
- Competitive salary package plus bonus and various benefits
- Gross monthly salary provided for this function is a minimum of EUR 1.300.- based on part-time employment (20h/week). Any potential overpayment depends on professional experience and qualifications.
